Project Cost Tracking Software

Monitor and manage project costs, revenues, and budget for projects. Define projects and tasks, then populate projects with employees, resources, and equipment. Manage projects of any complexity across different project types and industries and roll costs up to financial reports.

A key application in Acumatica Project Accounting, seamlessly integrate with Acumatica General LedgerAccounts PayableAccounts Receivable, Inventory, Purchase Orders, Sales Orders, Time Management, and Advanced Expense Management modules to automatically track project costs and budget. 

As a leading provider of this solution and a company with vast experience in the project accounting space, The Donas Group has the skills to customize, integrate, and deliver this solution for companies like you.

What Makes Acumatica Project Cost Tracking Better?

Digitally resilient companies turn to Acumatica for an adaptable and future-proof project accounting solution that gives them:

  • Total View of All Costs: Get up-to-date information on all project costs, including completed work and work-in-process accounting. Track employee time, sub-contracted services, material, and inventory. Easily compare actual project costs with original and revised budgets by period. Continuously track budget execution and cost vs budget.

  • Billable Revenue Tracking: Track future revenues as a project progresses. Accommodate complex pricing models with confidence in conjunction with Acumatica ERP.

  • Scalable for Any Type of Project: Track all types of projects – large or small, internal or external, single or multi-currency. Acumatica offers mobile-friendly, fast, and convenient data entry and information access.

  • Available from Anywhere: Make it easy for remote employees, installers, contractors, and others to submit work orders and timesheets from any browser-enabled device.

  • Labor Cost Rate Flexibility: Define costs by employee, labor item, project, project task, and rate type, simplifying time entry and improving visibility, particularly for construction prevailing wage and union requirements. Expand integration with payroll and HRM systems with projects, tasks, cost codes and standard and actual costs using the Contract-Based API.

Key Features of Project Cost Tracking

Gain a complete view of project-related costs for materials, labor, services, and inventory items. 


Resource Management

Assign project managers, employees, equipment, and other resources to projects and tasks. Establish billing rules and options for each task.


Task Defintion

UDefine tasks globally or for individual projects. Assign billing rates by project, job role, and individual to generate expected revenues in project budgets.


Easy to Update Tasks

Easily add activities using Project Accounting or through CRM. All Acumatica modules are fully integrated.

Allocate Expenses

Allocate overhead and shared expenses to individual projects according to formulas you create including billable and non-billable items.

Templates for Projects and Tasks

Create new projects from master templates. Specify people, equipment, budgets, and project billing. Multiple users can work on multiple concurrent projects.

Immediate Access to Payroll Costs

Access payroll costs as soon as they are posted from Time Management, rather than waiting to see them until after payroll runs have been processed.

WIP Support

Keep close track of accumulated but unbilled costs (work-in-progress) to help keep projects on budget. Acumatica adds control for billing against schedules without losing track of actual expenditures.

Forecast Project Budget by Period

Enter and modify budget forecasts and compare these forecasts with the actual project costs and income for each financial period. Users can forecast original and revised budget amounts and quantities for existing project budget lines for financial periods of the master calendar. Also, users can create generic inquiries and pivot tables.

Reclassify Project Costs

Simplify corrections based on general ledger account or subaccount, project or project task, and cost code.

Acumatica works perfectly. It handles project accounting, cash flow, project monitoring; but Acumatica is not just confined to project-based operations. Other departments like sales and marketing love it as well.

– Elizabeth Barratt, Manager: Project Excellence, Ask Afrika

Get to Know Acumatica Project Accounting and The Donas Group

Built to integrate with a variety of applications—whether they are made by Acumatica or a third-party vendor—Acumatica’s project accounting functionality delivers a strong backbone for your business. From the above-mentioned project cost tracking to additional features including advanced billing and time management, Acumatica’s Project Accounting product ensures total visibilty and control for project-based businesses.

As a leading provider of this usable and functional application, The Donas Group can help you make the most of your journey to the cloud. Get to know more about our work and contact us for a free consultation.